<img height="1" width="1" style="display:none;" alt="" src="https://px.ads.linkedin.com/collect/?pid=7444762&amp;fmt=gif">

E-invoicing with DocuWare

Electronic invoice exchange is more than just a legal obligation – it's a way to future-proof your business. E-invoices can be used to automate many business processes and control them with AI, largely without manual intervention. You can use the invoice data in workflows and analytics to your advantage.

  • Integrates seamlessly into existing accounting and ERP systems
  • Ensures a legally compliant invoice exchange with business partners from all over the world
Book a DocuWare E-Invoicing demo

Read and process e-invoices transparently and without errors

Invoice data is read automatically, eliminating manual input errors. DocuWare displays the e-invoice code legibly in the form of a conventional invoice for your visual inspection.

Handle your e-invoices in accordance with legal standards globally

With DocuWare, you can ensure that your handling of e-invoices complies with applicable rules and laws around the world. Your company can work securely anywhere and exchange invoices internationally more easily and quickly. And you benefit from global networks such as Peppol.

Automatically “translate” international e-invoice formats

E-Invoicing with DocuWare is also ideal for companies that are active in multiple countries. All national subsidiaries of multinational organisations are part of one system. International invoice formats can also be translated automatically. The original document from the country of origin can also be securely archived.

Match e-invoices with other relevant documents

With DocuWare, you can automate your entire invoice workflow. Invoices are compared with purchase orders and delivery bills, and discrepancies are detected immediately. For documents you receive in paper or PDF format, the data is provided to you via AI-based Intelligent Document Processing (IDP).

Automate and optimise your entire invoice workflow

Thanks to document management and workflow automation, DocuWare offers you optimal conditions for gaining maximum business advantage from e-invoices. Processed securely and legally compliant, you can use the invoice data for your business analytics or in many other systems.

DocuWare E-Invoicing for greater compliance
and ease in business

Efficiency and security are essential in invoice exchange. Manage your e-invoices completely within DocuWare, the highly secure certified system for document management and workflow automation.

integration

Seamless integration

 E-invoicing integrates seamlessly into all your document processes and applications. 
pinned_world

Global formats

You can handle all common international e-invoice formats. Send and receive e-invoices via the worldwide Peppol network and find out immediately about new incoming e-invoices and status updates. 

workflow_cycle

Workflow

 Incoming e-invoices are automatically made available in DocuWare. This allows additional processes to be triggered, such as invoice approval via DocuWare Workflow.
checkmark

Status transparency

The status of your outgoing invoices can be viewed at any time. The information can be reported to the tax authorities and also used to automate further business processes. 

rocket

Faster processes

Purely digital invoice management ensures shorter processing times and frees up capacity for more important tasks. 
digital_document

Invoice reconciliation

DocuWare compares invoices with purchase orders and goods receipts and recognises discrepancies immediately.

Frequently asked questions about processing
e-invoices with DocuWare E-Invoicing

Which e-invoice formats can DocuWare E-Invoicing process?

DocuWare processes all common e-invoice formats. These include, for example, KSeF from Poland, the Spanish format FacturaE, Factur-X from France, the German formats XRechnung and ZUGFeRD and many more.

Our company has branches in several countries, can they all work with the same system?

Yes, you only need one DocuWare system. All national subsidiaries of multinational companies are part of one system.

How do I find out the status of an e-invoice in the Peppol network?

DocuWare always shows you the status of the invoice and updates it continuously.

Can I convert an e-invoice with a specific national format and save and process it in the format of another country in DocuWare?

Yes. With DocuWare E-Invoicing, invoices are received via the Peppol network. If you get invoices in a format other than the one you want, the service converts the format and ensures that the invoice can be processed immediately in DocuWare. This enables you to exchange e-invoices across countries, regardless of format.

Can our accounting department also check e-invoices with DocuWare by visual inspection?

Of course. DocuWare displays E-invoices legibly - but your advantage is that you don't even have to open the invoice if everything matches. If the data matches the order and goods receipt, the invoice is processed fully automatically, without any manual intervention.

Is there a validation of incoming e-invoices?

Yes, DocuWare validates the invoices for format errors and business rule errors and takes care of the documentation.

Ready for seamless e-invoicing?
Contact us