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DocuWare for Invoice Processing

Resources for users of the preconfigured cloud solution

What File Cabinet archives are included in the solution?

Version IP7.3T2   previous versions

The following file cabinets are preconfigured in the invoice processing solution:

IP - Accounting
This file cabinet hosts all accounting relevant documents. In the initial setup it only hosts Accounts Payables but is also prepared to store vendor invoices, purchase orders, and packing slips. The file cabinet consists of many index fields used for routing, storing, and approvals.

IP - Company Records
This file cabinet is used to look-up vendor master files. Vendor information is stored here, such as Form W-9, payment type, payment terms, email address and contact information.

IP - Personnel
This file cabinet is used to store the user’s profile in the invoice approval process. The workflow will reference this cabinet when determining the user’s limitations.

IP – System Data
This is for DocuWare’s internal use only to store the workflow settings and other required information. This file cabinet is also used to hold the Chart of Accounts in order to populate the select list for the GL Accounts, Cost Centers, and Optional Accounts. It is preloaded with sample data and upon implementation should be cleared and loaded with customer data.

 

 

What File Cabinet archives are included in the solution?

Version IP7.3T2   previous versions

The following file cabinets are preconfigured in the invoice processing solution:

Accounting
This file cabinet hosts all accounting relevant documents. In the initial setup it only hosts Accounts Payables but is also prepared to store vendor invoices purchase orders and packing slips. The file cabinet consists of many index fields used for routing, storing, and approvals. Additional fields may be used for extensions of the initial setup.

Company Records
This file cabinet is used to look-up vendor master files to verify vendor W-9, payment terms, as well as communication details such as e-mail address or phone number.

Personnel
This file cabinet is used to store users, manage cost centers, and maintain approval thresholds for invoices.  The Validation workflow will reference this cabinet when determining which users will review invoices for approval based on cost centers and dollar amounts.

Parameter
This is for DocuWare’s internal use only to store the workflow settings and other required information.

Charts of Accounts
This file cabinet is to be populated with all the GL Accounts and Cost Centers that make up the Chart of Accounts. It is preloaded with sample data and upon implementation should be cleared and loaded with customer data using the provided AutoIndex jobs. Additional fields may be used for extensions of the initial setup.

Need further assistance? We’re here to help. Please email us at support.americas@docuware.com.