Together with their DocuWare Partner, they successively implemented projects for digitizing their administrative processes. For example, the process for checking incoming invoices was fundamentally restructured. Invoices from all suppliers - with the exception of some government agencies - are now received digitally at KEMWEB and enter the DocuWare inbox, where they are read and prepared for posting to the relevant G/L and vendor account. In an Excel format, DocuWare transfers the data about the documents (with appropriately defined field labels) to the Lexware accounting software. The employee responsible for incoming mail simultaneously distributes the invoices to those responsible for the individual projects for review and approval. At KEMWEB, projects work with cross-functional teams from the various "trades." Everyone involved - project managers, camera operators, editors, designers, developers, SEO specialists and copywriters - has DocuWare access and can also check and approve the invoices that concern them via cell phone.
Outgoing invoices generated in the Lexware software enter the archive at the push of a button. Their personnel files are also digitized. An interface to payroll, which is also created with Lexware, ensures that all employees have digital access to their monthly pay slips and can also view their personnel records in other ways. Another important application that was implemented with DocuWare is contract management. In their contract archive, all contracts, whether for tangible assets or insurance policies, are managed securely and transparently, along with their respective notice periods.
"In the Corona crisis, DocuWare was worth its weight in gold," says Judith Kemmann. "We no longer had to rely on a physical presence in the office. Administration and accounting processes had already been digitized. And the cloud solution meant we could access the archive from anywhere."
