4,000 monthly documents, 130 workflows, over 100 users
The decision in favor of their DocuWare DMS changed this situation abruptly. Just a few weeks after implementation, over 100 active users were processing around 4,000 documents per month - purely digitally. The authorized DocuWare partner set up about 130 digital workflows for this purpose. Today, when a new document is stored in the digital archive, the solution automatically recognizes what type of document it is and whether - as in the case of incoming invoices or contracts - further processing steps are required. In the event of a necessary release, the system even defines the individual sign-off stages up to final processing, which has significantly increased the transparency of internal process flows. At the same time, the system ensures that only authorized users can access confidential documents. Contracts and invoices approved or rejected with the help of digital stamps appear in the final step in the administration task lists, where final processing takes place.
Digitization ensures continuous improvement
Thanks to DocuWare, virtually all business processes now run faster and more efficiently. Both administrative staff and department managers save valuable time through digital document access, which can be used profitably from anywhere. The solution also opens up a wide range of transparency and control options, which has significantly improved the company's internal process security. Based on the very positive experience with their system, Imlek would also like to digitize further company processes and keep on continuously improving with the help of the system.
