Leaner, faster processes

DocuWare puts an end to paper archiving, so no additional file cabinet space is needed and old file cabinets can be gradually discarded. But more importantly, the DMS makes it easier to work together in a decentralized organization, for example when checking incoming invoices, which often arrive by email. With DocuWare, incoming invoices are routed to specific staff members, who verify and stamp with an "ok to pay" stamp. For larger sums - in accordance with their dual control principle – another check takes place, after which the invoice is moved to an incoming tray in the accounting department for payment. There it is indexed and stored after account assignment and payment. This makes for a clearly structured, transparent and secure process.

A big benefit for this decentralized company is that all locations can now access the documents from a central document pool at any time. Search times have been significantly reduced. The frequent sending of documents by fax or email between locations has been eliminated – making all processes much faster and easier. Their accountant also approves of the audit-proof, tamper-free archiving of the documents. All 12 employees* have quickly familiarized themselves with the DMS due to its high level of user-friendliness.

Great leap forward through Corona

DocuWare has enabled this Swiss company to operate smoothly even during the lockdown. Initially, they only wanted an electronic file cabinet that was analogous to their physical one. But the Corona crisis, which began shortly after the DMS was introduced, helped the company make a big leap forward. Thanks to the tremendous support of their DocuWare Partner, they were able to automate their processes and switch to paperless work, all within a short period of time…and all at exactly the right time!