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InvoiceProcessing_Header

Three simple steps — limitless possibilities

Strengthen the complete invoice process

Efficiently capture incoming invoices with intelligent indexing and keep all invoices secure and easily searchable in a central location. Then, use quick, adaptable workflows to match your approval procedures seamlessly.

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Capture

Intelligently index all incoming invoices

The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing saves time and reduces errors by automatically recognising and recording all invoice data without manual entry.

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Secure storage

Effortlessly archive and retrieve digital documents

All invoices are securely stored in a secure, accessible repository and tightly organised based on captured index data. Easily apply retention policies, gather for audits or analyse for process enhancements. Accessible anytime, anywhere — even on mobile devices.

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Automated workflow

Digitally route for approval and post-back

Digitally route invoices through approval chains for faster decision-making or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining full visibility throughout the process. Create a booking record for easy posting back to your ERP system.

Automated invoice processing allows companies to streamline their accounts payable processes and update information in their ERP system. Using software ultimately speeds up invoice approvals, reduces processing costs, and cuts down on costs and errors.

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 Complete capabilities for AP and beyond

Critical features and capabilities offer more than just invoice processing for the finance team, providing broader value across financial operations.

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Capture, sort and archive invoices from any device or any format in an easily searchable file structure.

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Extract detail of all invoices with DocuWare Intelligent Indexing to automatically match invoices to corresponding purchase orders (POs).

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Remove manual touch with automatic approvals based on a Multi-Way Match, QuickMatch or route to an individual or a cost centre manager for approval.

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Configure workflows to respect your business approval policy rules, while automating task assignments to correct decision-makers.

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Automatically generate transaction records for your ERP system, eliminating double data entry and greatly reducing errors.

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Expedite new vendor setup by automatically requesting data via a special new vendor form along with submitting their Form W-9.

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Eliminate lengthy searching for purchase orders, shipping documents and information necessary to process the invoice.

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Annotate notes and approval stamps directly on the invoice image for clear communication with colleagues.

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Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.

Available as a cloud solution

DocuWare's solution for invoice processing is available as a cloud-based, pre-configured solution that provides everything you need — workflows, document templates, user profiles, security configurations and much more.

Preconfigured solutions —
fast to launch, fast to value

  • Ultra-simple pricing with all features unlocked on day one
  • Integrate with Outlook, SAP, Quickbooks and more
  • Start simple, then use more workflows when you’re ready
  • Go live in three days or less

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Deployment options

Deploy in the cloud or on-premises

DocuWare's powerful solution for invoice processing is available as a preconfigured, multitenant SaaS solution, a fully on-premises solution or a hybrid solution. Cloud and on-premises provide the same capabilities and features. There are no shortcuts, 'light' versions or compromises.

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Integrate with your other applications

With more than 16,000 global customers, DocuWare has successfully integrated with more than 500 unique applications. From email to ERP to accounting system to CRM, DocuWare's comprehensive integration capabilities keep systems in sync and your team confident in its data.

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How to automate AP processes and improve accountability in just days

From data capture to approval to invoice archiving, watch a hands-on demo of how DocuWare's solution automates the invoice process.

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Ready to get started?

We’ll give you a personalised demo and set you up with a free 30-day trial.

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