Higher Education Document Management Software | Workflow Automation

DocuWare document management software for higher education

With DocuWare’s leading document management and workflow automation software, community and four-year colleges and universities get a cost-effective, sustainable solution that supports traditional classroom education as well as distributed and remote learning. DocuWare centralizes and secures documents for admissions, financial aid, student records, human resources, facilities management, and much more.

Streamline administrative processes

With DocuWare, every academic and administrative department can use the system with ease, eliminating duplicate spending. And its robust digital workflow automates processes across campus, working with enrollment forms, transcripts, invoices, alumni correspondence, and hundreds of other documents has never been easier. Digitizing paper records for instant retrieval provides staff and faculty with the information they need to create a better student experience.

Improve financial fitness

Support financial health by automating tuition processing, financial aid, accounts payable and receivable, and grants management. DocuWare also improves student services by automating processes in the student lifecycle such as enrollment, transcript management, and alumni involvement – all without adding staff. This user-friendly system is easy to implement, future-proof and budget friendly.

Document management and digitization are changing the game for higher education schools

Document management and workflow automation empower you to digitize paperwork and securely save it in an organized repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents. Controlled access, task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision makers to approve, reject or request more information along checkpoints in all your processes.

DocuWare delivers these key capabilities for higher education.

Productivity and collaboration

Digitize paper records and instantly retrieve them to enable administrative staff, teachers, and students to exchange information easily and securely
Create public-facing e-forms to quickly capture and process student applications, financial aid forms, transcripts and more
Integrate documents with your student information system and business software to increase the value of your current technology

Security and compliance

Restrict unauthorized viewing of confidential documents and develop guidelines to protect student privacy
Prove compliance with FERPA and HIPAA and other regulatory requirements and automatically enforce retention schedules
Counter cyberthreats with state-of-the-art encryption of data, documents and online communication

IT and future-readiness

Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for the IT team
Save significant budget dollars on hardware and IT time
Protect against cybersecurity threats and natural disasters with a fail-safe disaster recovery plan

Affordable solution

Before we were lucky enough to find DocuWare, we were almost ready to build our own system. DocuWare was the only affordable solution we looked at that fit with our long-range plans of integrating an electronic document management system with our current online Web offerings of grades and course lists.