Fully automatic archiving of thousands of documents daily
All departments were successively converted to the new DMS, while existing documents were transferred from the old archive to DocuWare. Today, logistics, product development, purchasing and sales, quality assurance and the entire finance department are linked to the central corporate document pool.
Another important application area is the human resources department, which means handling particularly sensitive data. Since DocuWare has a special high-security mode, the solution also meets the requirements of IT managers here. An integrated workflow is also used, mainly in product development, marketing, purchasing, production, quality assurance and research labs. This significantly shortens workflows.
Each day, several thousand documents are electronically archived at the Bonn headquarters alone, most of which are multi-page documents. The storage of mass data created with the ERP solution - such as lists, delivery documents and outgoing invoices - in the central document pool was fully automated. DocuWare supports dozens of document types. Paper documents are captured centrally using three high-performance scanners and also filed automatically by DocuWare. As a result, the staff can call up and edit all the data that is important for their area at any time - searching through folders and covering long distances between offices is a thing of the past.
Happy world - offices without mountains of paper
The comprehensive use of DocuWare creates synergy effects that quickly became noticeable. The benefits for individual employees, no matter in which area of the company, are obvious – because time-consuming searches are no more. Instead, the desired documents are now available at the touch of a button. This improves various workflows in the company and has led to a significant increase in performance and quality, for example in customer service. Ultimately, the DMS project also meets HARIBO's general obligation to continuously optimize processes and group procedures. A further step towards modern IT was the introduction of SAP and the seamless connection of the central document pool to this extensive business/finance solution.