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How Cloud Document Management Can Cure 5 IT Headaches


IT departments are constantly under siege by demands that are driven by business needs and put forward without consideration of available resources. They usually run something like this:

 

“We want a mobile app!” (Translation: We’re connected to our workplace through a range of mobile devices and our productivity can’t suffer.)

“Why will it take so long?” (Translation: In a world of user-friendly apps and electronics where things just work, why does this kind of software take forever just to turn on?)

“Put our project first!” (Translation: We have scope, budget and executive approval - and our project will make a big difference for the company.)

“That’s not it! … Change it!” (Translation: Shifting scope is part of changing goals and executive direction, and we need to move quickly to adapt.)

“We found our own solution!” (Translation: We don’t need to go through a complicated procurement process – we found a cloud solution that just needs a credit card to start right now.)

Cloud software cures common IT headachesThese headaches are often caused by legacy software that simply fails to deliver on the needs of a modern organization. Outdated content and document management systems are frequent villains: updates are difficult and expensive, integrations frequently break, and access is impossible through mobile devices. Why can’t it just be easier?

Cloud document management is a key enabler for a new set of IT requirements driven by “the business.” It solves five crucial pain points that are often the source of the “demands” listed above.

MOBILITY

Cloud solutions are about total availability, anytime and anywhere – devices, operating systems and physical location are irrelevant to staff getting work done. Key tasks like capturing, routing and approving documents should all be available through a mobile app.

PRODUCTIVITY

Rapid set-up, short learning curves and zero downtime enable workers, managers and executives to manage documents and participate in digital workflows with minimal business disruption.

AGILITY

Turning on new services, adding new users, configuring new workflows and more are handled instantly with simple licensing terms.

SCALABILITY

Cloud is key for businesses that value scalability. By leveraging robust infrastructure backbones like Microsoft Azure, near-infinite storage and computing power are instantly available.

CONTROL

Security is always a priority. Cloud document management systems take advantage of active, comprehensive data center security as well as detailed user profiles controlled from a single system.

Document management means considerably more than just archiving and managing documents electronically. It’s ultimately a system empowering geographically dispersed knowledge workers to participate in digital workflow that takes the friction out of their daily responsibilities.

Cloud-based document management cures the most common IT headaches while enabling both the technology experts and the business owners to succeed. Ready to see a document management solution in action? Schedule your personalized demo today. 

Editor’s note: This post has been updated for accuracy and new content has been added.

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Topics: Cloud, Team Productivity

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